Site Success Comes from Ongoing Support

Ninety percent of sites learn how to execute your protocol on the first few patients - often due to ineffective, 'one-and-done' training. Sites are busy, juggling visits and protocols hour by hour, day after day. Sponsors who provide support every step of the way, using a multifaceted approach, see compliance and satisfaction skyrocket.

BOOK DEMO

Protocol Compliance Requires a Multifaceted Approach

We enable seamless and ongoing collaboration between sponsors and sites through formal interactive training, on-demand resources powered by intelligent search, and real-time communications to answer urgent questions, so your study is executed flawlessly.

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STUDY SCHOLAR

TRAINING & CERTIFICATE MANAGEMENT ENSURING KNOWLEDGE TRANSFER VISIT GUIDANCE TRAINING

ORGANIZE YOUR TRAINING WITH PRECISION

Sites often lack structured and easily accessible training materials, leading to inconsistencies. Our solution lets you upload and assign site and role-specific training, including searchable, customizable documents for offline learning and videos for engaging multisensory training. Set due dates and expirations, manage training versions with automated reassignment, and generate and store certificates upon completion - ensuring consistent, efficient training across sites.

LEVEL UP YOUR TRAINING

UTILIZE ADULT LEARNING PRINCIPLES

How can sponsors ensure site staff truly understand and retain training content? With a WYSIWYG editor, sponsors can apply key adult learning principles to create interactive, engaging training with custom images, videos, and text styling. They can design assessments with tailored feedback, set passing thresholds, and issue certificates only when those thresholds are met. This solution replaces hard-to-retain, bullet-pointed slides, driving better engagement, knowledge retention, and protocol compliance at sites.

ENHANCE SITE READINESS

EVERY VISIT, DONE RIGHT, AT EVERY SITE

Sites often lack standardized guidance, leading to inconsistencies in study conduct. Our solution provides predefined templates that outline patient visit-by-visit workflows and technologies ensuring consistency and compliance to protocol conduct across all sites. This eliminates burden, confusion, and errors while streamlining study visits for sites and patients everywhere.

LEAVE NOTHING TO CHANCE

STUDY SYNC

SECURE SITE CHAT THREADS AND ATTACHMENTS

EMAIL IS A MESS, LEVEL UP

Poor communication flow and lack of responsiveness remain top challenges in clinical trials. A secure, real-time messaging tool that enables one-on-one communication between sponsors and site staff, facilitating quick issue resolution. With SMS/Email notifications and the ability to create group and video chats, it supports seamless coordination across multiple site members, ensuring study-wide updates and site-specific challenges are addressed promptly.

ACTIVATE ON DEMAND CHAT

IMPORTANT CONVERSATIONS AND DOCS, ALL IN ONE PLACE

Tired of important conversations and documents scattered across multiple communication channels? Our organized chat threads keep discussions on specific topics or issues easy to track, with the added ability to share documents, images, and study materials for clarity and context, ensuring all communication stays organized and accessible.

ENSURE ADHERENCE

The Clinical Trial Experience Platform

Our platform centralizes and simplifies recruitment, conduct, and communication for sponsors, patients, and sites across the clinical trial experience.

ETMF INTEGRATION

Securely stores and manages training documents and certifications, ensuring regulatory compliance
Archives communication logs, attachments, and relevant documentation for streamlined record-keeping
Enhances efficiency and compliance through seamless integration with eTMF

EMAIL INTEGRATION

Custom integration between email providers (Outlook, Google, etc.) and Study Sync for seamless communication
Combines email and chat platforms, ensuring no context or messages are lost across channels
Enables efficient, unified communication between email and CoPilot chat for streamlined collaboration

VIDEO CHAT

In-app video conferencing for seamless site-sponsor communication
Host video-based meetings to address questions in real time
Go beyond traditional chat for clearer, more efficient collaboration

WHAT OUR CLIENTS SAY

ProofPilot has taken a more holistic approach without being a heavy weight “platform” and frankly it’s refreshing!

-Top 10 Pharma Client

I really appreciate this portal. This scheduling method works best for me because I see patients during the day and sometimes the schedule varies.

-Vicky Sudan, Study Coordinator, Colorado Neurology and Headache Center

I would love to use ProofPilot in other studies. It is much more efficient for contacting referrals, especially when you have multiple studies going on

-Bethany Dunn, Recruitment Coordinator, Flourish Research

This would be so helpful if patients from every study was using it!

-Coordinator, Global Medical Research

Through integrated workflows to ensure timely training, logistics and patient payments, we saw nearly 90% compliance from our participants

-Digital Health Researcher

We used PROOFPILOT to enroll 300 patients for DCT digital biomarker study – it delivered enormous cost savings, quality data, and great compliance.

-Top 20 Pharma Client