Attract, Engage and Convert the Right Patients

Struggling to pull through qualified patients to your studies or keep them enrolled? Our solution improves trial visibility, accelerates recruitment timelines, and optimizes referral management while reducing costs and maximizing ROI.

BOOK DEMO

Upgrade Your Digital Presence

Shift away from a transactional and fragmented approach to trial awareness. Instead, build a lasting and trusted digital presence. We help sponsors deliver a consistent experience worthy of their brand. Our seamless and scalable tech stack ensures every interaction aligns with your vision for a unified and impactful journey in the most cost-effective way.

STUDY FINDER

GLOBAL STUDY FINDER TRIAL MATCHING TRIAL ALERTS

OPTIMIZE TRIAL DISCOVERY ACROSS YOUR PORTFOLIO

Make all your clinical trials accessible with educational tools, advanced trial matching, and interactive site maps. Boost transparency, brand awareness, and SEO with accurate, real-time data. Whether templated or customized, our Study Finder allows you to quickly and affordably launch user-friendly, impactful websites to engage patients, caregivers, and HCPs across your portfolio.

MAXIMIZE TRIAL REACH

EFFORTLESSLY MATCH PATIENTS TO TRIALS

Leverage a patient-friendly recommendation engine to match patients to trials across all therapeutic areas, locations, and studies. Dynamically generate matching algorithms for planned and recruiting studies, keeping patients engaged with future study suggestions after disqualification.

MATCH WITH EASE

BUILD & ENGAGE YOUR PATIENT COMMUNITY

With our HIPAA/GDPR-compliant platform, deliver ongoing trial awareness responsibly. Segment audiences and create engaging tailored communication for upcoming trials, trial updates, or company initiatives tailored to each segment.

ENGAGE NOW

STUDY ENROLLER

INTELLIGENT PRE-SCREEN EXPANDED RECRUITMENT NETWORK NEXT GEN REFERRAL BOARD

RACK UP QUALIFIED REFERRALS & SPEED CONVERSION

Efficiently screen potential participants globally, ensuring they meet specific study needs. Leverage cutting-edge features like automatic theming, advanced branching logic, geolocation, and online patient scheduler. Quickly convert referrals with our scheduler feature, allowing patients to book calls directly on a site’s calendar, reducing phone tag and boosting conversion rates by over 350%.

SCREEN SMARTER

ONE CONTRACT, MANY PROVIDERS

Engage with limitless patient populations leveraging sponsor sourced and top pre-vetted recruitment providers via a single MSA. This feature eliminates the need for multiple agreements, saving time and resources while broadening participant access.

STREAMLINE REFERRAL

CENTRALIZE REFERRALS FROM ALL SOURCES

A seamless, compliant, and sponsor-branded site experience for managing protocol-matched referrals. It includes configurable recruitment statuses, automated escalation, and integration with IRT to reduce the burden of status updates. Best of all, it works seamlessly with ProofPilot's entire suite of products and costs less than the competition.

EXPAND PATIENT REACH

The Clinical Trial Experience Platform

Our platform centralizes and simplifies recruitment, conduct, and communication for sponsors, patients, and sites across the clinical trial experience.

ONLINE PATIENT SCHEDULER

Direct booking for patients via site or call center calendar
Configurable as optional to minimize patient drop-off
Easy setup for sites to sync calendars or share time blocks, deployable to specific users

ADA COMPLIANCE

Enhance access for patients with diverse impairments
ADA options cover seizure safety, vision impairment, ADHD friendliness, cognitive disabilities, and more

CHATBOT

Get instant answers to FAQs on eligibility, enrollment, and more—n o website search needed.
Receive ongoing help with finding study pages, resources, or contacts - tailored to your users' needs
Direct users to the correct sections of the website, reducing frustration and improving the user experience

CONFIGURABLE PRESCREENER

Automatic theming & advanced branching logic
Configurable response types & calculations (e.g., BMI)
Compliant in 22+ countries to consent and collect patient information

CUSTOM BRANDING & URL

Enhance brand identity with unique URLs and imagery
All site experiences are branded to the sponsor's identity

GLOBALIZATION

Localized experiences for language, social norms, and consent
Multi-language options based on visitor preference
Support one-time and ongoing content translations

REFERRAL PORTAL

Flexible, easy to use referral platform to track patient enrollment within and outside the site
Configuration recruitment statuses
Reduce burden with automatic status updates with IRT sync

SITE NOTIFICATIONS & ALERTS

Automated notifications for updates and referral escalation
New referrals and IRT verification alerts
Sponsor metrics for site responsiveness and aging referrals to facilitate management of patient-to-site conversions
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WHAT OUR CLIENTS SAY

ProofPilot has taken a more holistic approach without being a heavy weight “platform” and frankly it’s refreshing!

-Top 10 Pharma Client

I really appreciate this portal. This scheduling method works best for me because I see patients during the day and sometimes the schedule varies.

-Vicky Sudan, Study Coordinator, Colorado Neurology and Headache Center

I would love to use ProofPilot in other studies. It is much more efficient for contacting referrals, especially when you have multiple studies going on

-Bethany Dunn, Recruitment Coordinator, Flourish Research

This would be so helpful if patients from every study was using it!

-Coordinator, Global Medical Research

Through integrated workflows to ensure timely training, logistics and patient payments, we saw nearly 90% compliance from our participants

-Digital Health Researcher

We used PROOFPILOT to enroll 300 patients for DCT digital biomarker study – it delivered enormous cost savings, quality data, and great compliance.

-Top 20 Pharma Client

Attract, Engage and Convert the Right Patients

Upgrade Your Digital Presence