Convert and Retain More Patients

You generated a lot of clicks, calls, and referrals. So why didn't more patients enroll? And why did so many drop out? Our solution enhances recruitment and retention by effortlessly connecting the right patients with sites, and then guiding them with clarity and unparalleled support throughout the study.

ProofPilot _ Recruit + Retain _ STATIC ALPHA
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From Typical to Great

The typical patient trial experience is far from great. We help sponsors exceed patients' expectations with an easy and rewarding trial journey. Through efficient screening, simplified communications, and comprehensive support, we keep patients enrolled and engaged throughout your trial, improving your recruitment timelines by 30%.

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PATIENT PRE-SCREENER

INTELLIGENT PRE-SCREEN ONLINE PATIENT SCHEDULER

OPTIMIZE THE JOURNEY

Efficiently screen potential participants globally, ensuring they meet specific study needs. Leverage cutting-edge features like automatic theming, advanced branching logic, geolocation, and call scheduling. Scale across your portfolio quickly and affordably.

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NO MORE PHONE-TAG ​

Don't let referrals pile up at the site. Allow patients to instantly book calls on a site’s calendar, eliminating phone tag, boosting conversion rates by over 350%, and reducing site burden. It's easy to set up, and can be configured for sites or central call centers. 

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REFERRAL MANAGEMENT

NEXT GEN REFERRAL MANAGEMENT STUDY NAVIGATORS

STOP OVERPAYING FOR LESS

A seamless, compliant, and sponsor-branded site experience for managing protocol-matched referrals. It includes configurable recruitment statuses, automated escalation, and integration with IRT to reduce the burden of status updates. Best of all, it works seamlessly with ProofPilot's entire suite of products and costs less than the competition​

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BECAUSE SOMETIMES YOU JUST NEED A HUMAN TOUCH 

Provide white-glove support to patients, guiding them through each phase of the clinical trial process. From in-depth medical screenings to seamless logistics coordination, this service delivers real-time support that enhances the patient experience and boosts satisfaction.

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PATIENT GUIDANCE

FULLY INTEGRATED PATIENT SUPPORT

A personalized, comprehensive digital concierge to keep participants engaged and adherent with all tasks and tech throughout their clinical trial journey. By providing real-time, DEI-appropriate information tailored to each patient, this tool ensures successful participation and can even deliver trial summaries and individual results.

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From click to completion! Connect, guide, and retain patients effortlessly. 

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The Clinical Trial Experience Platform

Our platform centralizes and simplifies recruitment, conduct, and communication for sponsors, patients, and sites across the clinical trial experience.

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CONFIGURABLE PRESCREENER

  • Automatic theming & advanced branching logic
  • Configurable response types & calculations (e.g., BMI)
  • Compliant in 22+ countries to consent and collect patient information
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CUSTOMIZABLE COMMUNICATION

  • Enable automated push or on-demand capabilities
  • Deliver diverse materials and instructions to patients throughout their journey
  • Collect experience feedback and provide results when they are ready
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ONLINE PATIENT SCHEDULER

  • Direct booking for patients via site or call center calendar
  • Configurable as optional to minimize patient drop-off
  • Easy setup for sites to sync calendars or share time blocks, deployable to specific users
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REFERRAL PORTAL

  • Provide study sites with study-specific access to receive referrals from various campaigns
  • Recruitment stages are configurable by study​
  • Ability for automatic sync with IRT systems
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HUMAN APPROACH

  • Study navigators to handle referral prescreening, FAQs and handoff
  • Secondary screening as needed, along with referral follow-up and escalation
  • Integration with 3rd party call center for referral support
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SITE NOTIFICATIONS & ALERTS

  • Automated reminders and push notifications for updates and referral escalation
  • New referrals and IRT verification-required referrals
  • Reminders for aging referrals to facilitate easy monitoring of patient-to-site conversions

WHAT OUR CLIENTS SAYS

ProofPilot has taken a more holistic approach without being a heavy weight “platform” and frankly it’s refreshing!

-Top 10 Pharma Client

I really appreciate this portal. This scheduling method works best for me because I see patients during the day and sometimes the schedule varies.

-Vicky Sudan, Study Coordinator​, Colorado Neurology and Headache Center​

I would love to use ProofPilot in other studies. It is much more efficient for contacting referrals, especially when you have multiple studies going on

-Bethany Dunn, Recruitment Coordinator, Flourish Research​

This would be so helpful if patients from every study was using it!

-Coordinator​, Global Medical Research​

Through integrated workflows to ensure timely training, logistics and patient payments, we saw nearly 90% compliance from our participants

-Digital Health Researcher

We used PROOFPILOT to enroll 300 patients for DCT digital biomarker study – it delivered enormous cost savings, quality data, and great compliance.

-Top 20 Pharma Client
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